I've gained so much from Watching August Bradley's videos, my knowledge of systems has improved exponentially thanks to this playlist.
Notion is a powerful tool, there's no one better than August to show its power.
Personal Timestamp Notes
I've taken a lot of timestamp notes, initially as per usual I wanted to share them on YouTube, but the fact that I keep adding to them, made it hard to keep track of things.
This is why instead I decided to create one big post where I share all of them.
This Is A Work In Progress
As you'll see, I don't have notes on every single video. I decided to exclude my notes where I only write one or 2 sentences per video. In this post you'll find the best ones.
This is a work in progress and you'll probably find grammar mistakes and incomplete thoughts, that just the nature of this quick notes. I'll improve them as I keep using them myself.
Hope you find them helpful.
Thank you to August for all of his amazing work.
Ep 3 // Systems Thinking
Systems are a philosophy.
3:00 Step 1 Define Inputs outputs and movements
Write your desired system, how to input data, and how not to put more than necessary.
3:50 Where are the bottlenecks? Anticipate shortcomings.
How does the system pause or reset when things go wrong?
4:30 Conceptual system's thinking before design?
4:50 Questions to ask to determine goals
What are you doing over and over again?
What do you want to do less of?
What do you want to do more of?
Practical Exercise develop this questions in a canva board, (or other tools)
5:00 Feedback Loops
5:50 What behaviors improve your impact exponentially?
6:30 Creativity is the compound of ideas
7:00 Design For Emergence
7:50 Build a system that makes you who you want to be.
8:50 Balancing the machine
Weekly, monthly, yearly reviews allow for a system to grow the right way.
9:30 How does your system in a platform (like notion) relates to your data on other platforms?
10:20 Design with a holistic approach, one big system.
Ep 9 // Dependent Tasks in a Notion Task Database (aka Master/Sub-task or Parent/Child Tasks)
4:10 The first day of the chain
4:40 Check the first line as done
6:30 The problem of assigning a do date before hand is that if something gets pushed back a lot of things will need to be reassigned.
7:30 Same priority rating only for tasks that are batched
8:00 Setting up relation "Following" and "Next Up"
8:30 A relation to the same database
9:20 Setting up 2 fields (vs just one)
10:00 Following and next in line (choosen terms)
1:20 Calling "Following" "Master task" or something else
Ep 17 // Notion Project Database + Project Workspace Template Design for Powerful Project Management
4:15 Relation to quarterly reviews
5:20 Creating a progress bar / percentage % bar per project.
There's a future video on automating this with items number calculation (Ep 35 4:50)
8:00 All of the projects in here are internal, client projects are in a separate clients project database. Client and personal projects both go into the action items.
9:20 Projects location in Pipelines / Projects / Project name
9:40 video editor
14:00 project adding todos to master list
Ep 20 // Recurring Tasks in Notion
10:10 Making predefined Templates Projects Databases to link to themselves
Ep 21 // Weekly Reviews In Notion
0:50 Your interaction with your system is even more important than the software itself.
3:40 Weekly Reviews are a fundamental aspect of the system. It makes mistakes such as on focusing on the wrong things easier to correct, since you are constantly looking at the bigger picture.
6:00 Showing sub folders under PPV
6:50 Cycle Review Gallery (nice photo gallery of weeks, months, quarters.)
7:50 Alignment Zone toggle view of "cycle review gallery"
8:00 Alignment Zone weekly table view
9:10 Keeping things quickly, simple and relatively quick
12:00 Daily Tracking Stats (Weekly averages)
14:30 Walk-through of all the fields
16:20 template checklist walk-through
16:30 Weekly Completed Actions
Template with pre-made self-referencing database (date still needs to be added manually.
17:00 (shown filters)
19:00 Pillars and reviews of guiding principles (only re-reading them, rewriting them happens on quarterly reviews)
20:00 Written reflections on checklist
22:00 Email Zero
25:00 Review on Waiting List (easy simple way to keep on top of it)
27:00 Extra awesome feature for seeing unfinished tasks. (rollup)
29:00 Keeping Track of when weekly and monthly reviews where done
30:00 Clearing Download's folder
Ep 22 // Monthly Reviews In Notion
1:50 "It's better to do the right things inefficiently, than the wrong things efficiently."
18:00 Goals outcomes and values
18:50 Project count related to goals
24:00 Quarterly reviews
Ep 23 // Notion Content Creation Pipeline with Dashboard + Database
6:00 Content Ideas
9:57 Production pipeline (trello style board)
14:20 Mention of How to use Notion together with Roam (not digging deep into it but mention of it)
15:50 Channel and type tags
17:20 How production pipeline connects to Action Item database
22:32 Production Pipeline is in Dashboards/ Production Pipeline
22:50 Full view multiple months calendar, publishing history.
24:50 This can be used solo or with team (powerful tool for teams)
25:20 This system is extremely scalable for big teams
26:00 Templates for each different project
Ep 24 // Notion System Updates + Task-to-Content Coordinated Sync
3:00 overview, what is under each folder in the sidebar
6:30 Project quick view in action zone
7:50 + symbol for dependent tasks, * for recurring tasks
9:40 Connecting Content Machine Pipeline to Action Items
11:40 Action item roll up
Ep 25 // Notion Database Relations & Rollups
3:00 Creating a new "entry" in a database is called a "record" or an "entry" A field is another term for property
5:00 Rollup explained Rollups bring properties from a related database (one that is defined as a relation)
10:30 Update to action zone / Action items creating a rollup to goals
12:15 removed pillars from action zone / Action items since it's an extra step that can be avoided.
13: 00 Connected to Projects > Connected to Goals > Connected to pillars.
13:30 Projects visual example
14:30 goals outcomes connected to value goals
17:00 Monthly review automatic rollup data already inputted.
18:00 limitation is that you cannot do a rollup from a roll up
19:50 Weekly Review Rollups examples
25:00 Rollup in projects: Action remaining
27:00 Rollup in Goal Outcomes: Action remaining
28:00 Active and checked, (There's a simple formula to automate checks from a specific tag, this is in Marie's Poulin video on tasks part 1) This is also mentioned in next video (Video 25 minute 11:50)
Ep 26 // Advanced Notion Rollups & Formulas for System Automation
This video will show alternative ways to automate things. Workaround for mirroring roll ups of roll ups
3:00 updates to project views, in gallery view and board view
4:00 table view is best for maintaining the system and updating processes, while other views work great for daily use.
4:50 Progress bar formula update, automated version. Percentage % bar now calculates based on uncompleted tasks and gets a percentage based on that.
Link to Progress Bar Formulas which are useful for reference to build an aesthetic bar.
7:40 Pros and cons of automated progress bar, reasons to keep it more manual with a subjective number
11:50 checkbox formula, checking automatically form tag
14:00 if a checkbox can be clicked once for completion that's better (as is the case in action items to mark them done)
17:00 Roll up of roll for monthly review data mirror
21:00 Goal outcome mirror rollups problems with links mirrors (solution in top comment of video)
Ep 27 // Knowledge Management System in Notion – Introducing Vaults
18:00 resurfacing notes deliberatly
20:00 databases within notes
Ep 28 // Notion Book Reading Database — The Book Vault
5:33 audio-book 2x speed
9:00 12 week year book
9:30 progressive summarization alternative (tiago 2nd brain)
12:00 4 level color highlight
Ep 29 // Notion Media Capture Database + Course Database – Vault System
comment by robbie has a reply on why august has no worries on notion fading away
11:00 notion as a read later app to replace instapaper
14:00 Sharing articles, shortening content
21:00 A system designed for a platfrom works best with a powerful platform, the best systems consider what platform it's made for.
23:00 Web Clipper
25:00 Linking to knowledge lab
27:00 Status walkthrough Todo vs Completed
Ep 30 // Notes & Ideas Vault Notion Database
3:00 Mind Expansion hierarchy
3:30 notes and Ideas
4:00 This are self contained pieces that attach to bigger ideas into the knowledge lab
5:00 Source relation to media vault, or putting the source in the note entry.
7:50 Creaated contains "Me" a special way to filter the created by filed to who ever is logged in when creating a new entry.
12:00 Quick Way to sort, by dragging up or down with multple sort options in one sort.
12:10 Last edited is the most useful one
14:00 updates to command center, quick link to notes and ideas
14:10 filter on or after a week ago
15:00 toggle in the action zone as well
15:40 filter for action zone ideas
Ep 31 // Knowledge Vault – Notion Knowledge Management System
1:30 discussion on second brains and better alternatives, we don't need a replica of our brain, we need something like an extension of our brain, to do the things that brains lack on, retention of information.
3:00 Emergance, things come out of the system dynamicly (revisit)
4:00 Knowledge base vs knowledge lab (team vs individual)
5:00 knowledge lab by categories
8:00 how it works
8:00 linking to itself
10:00 Alphabetical sort
11:00 Examply of workspace entry
12:00 Takeaways from media database
14:20 Resurfacing ideas
15:20 Ideas link to relevant knowledge categories
17:00 Draging entries straight into the category entry
18:00 duplicate it into the entry
20:00 Self referencing filter for having a database of other entries linking to this one
23:00 Capture ideas as you have them, they fade away quickly
24:30 The more you expand your knowledge lab, ther more valueable it becomes
Ep 32 // Auto-Synced Reading Highlights via Readwise
Manual book notes into
4:10 read.amazon.com finding all your highlights and notes from kindle
5:10 readwise.io free version for formatting
7:30 Notion export highlights
10:20 Syncing limitations and errors
11:20 migrating from old media vault to new one for books
13:00 tags and purpose got together into one master tag
14:00 Syncing with read later in pocket and other apps
Ep 33 // Podcast Highlights Into Notion with the Airr Podcast App
6:00 Airr saving podcast clips waveform select
Ep 34 // Enhanced Mind Expansion Dashboard – Notion Knowledge Management
Updates of Mind Expansion Section
1:00 Now the book database is the same as the media database, due to readwise integration
1:50 name update: Knowledge vault instead of knowledge lab
2:30 Notes and ideas are now in gallery view
5:20 Fit image
10:00 Embeding youtube videos taking timestamp notes two windows external notepad
11:30 Knowledge vault
12:50 Update to knowledge vault template
Ep 35 // Hot & Cold Knowledge Topics – Notion Personal Knowledge Management
4:10 Cover art often takes too much space, not always necessary
5:00 visual distinction of hot and cold topics
8:40 Active projects filter to filter straight into hot topics techniques applicable to any platform
Ep 36 // Software Tech Stack, Skills & Services Research & Tracking in Notion– Vault System
1:00 The Notion Vault works for making research on decision we are considering, such as purchasing software and more.
1:30 Collecting information of people and anything useful for the future.
2:00 Master Tags (next video coming soon)
3:00 Online course coming soon
3:30 Tools Skills Services Vault
5:00 Comparing Software
5:20 SaaS blurred lines
6:10 Putting things together in one database when the properties are similar.
7:30 Different form Media Vault
8:00 Tags only relevant for database
8:30 Adding ad description and URL
9:00 Emoji of face for determining individual instead of company
10:00 To review later if needed
10:30 Recommended By
11:00 Price and recurring payments
11:50 This is not a CRM
12:30 linking to The knowledge vault
13:40 Mind Expansion Additional use
14:00 Correction update for last video, correction of filter
14:50 How knowledge vault connects to TSS
15:00 Tools and skills linked database filter
Ep 37 // Master Tag Database for Notion Life OS & Personal Knowledge Management
1:30 Master tags are not necessarily the place to start with your set-up, but they become powerful once you start developing your knowledge management system.
2:30 What a traditional tagging system looks like in a notion database.
3:40 Regular multi-select tags are more aesthetic.
6:10 Making the knowledge vault the master tag database.
8:00 Knowledge Vault organized by topic (covered in previous videos).
11:00 When you go to knowledge vault, now all of the media and resources can be found from there.
12:40 Using the master tag system without keeping knowledge vault (original ideas and notes) inside of notion.
Ep 40 // PPV outside of Notion
0:50 Creating a Universal structure to apply accross your different systems.
1:50 segments of your life. Visual diagram
2:40 Pillars are the important things in your life. They can be organize by Pillar Groups
3:00 Example of Pillar Groups: Growth, Business, Home/Life
4:00 Examples of other tools that implement the PPV system
4:50 Pillar are the hirarchy structure that can be replicated in other tools and file structures.
5:00 File system example overview. August's structure
- client execution
- Content Creation
- Video Production
- Motion Graphics
- Video Covers
- x_All Episode Componets
- y_Fonts - Added
- z_Previous Platforms
- Video Production
- blog & Newsletter
- Graphic Design
- Image Assets
- Product Development
- Health and Fitness
- Mental Clarity
- Mind Expansion
- Travel and Exploration
- Home / Life
- Friends and Social
- Home and Household
- Personal Admin
8:00 What is z_Delivery This folder is for quick transferring files
9:20 Differences with PARA (alternative method by Tiago Forte)
PARA also mirrors same structure across apps, but it's different conceptually.
PARA separates by prioritization
10:30 The issues of PARA It's based on priorities, but priorities constantly change.
11:30 It's better to have a clear structure, where things don't change, that way you know where things are.
12:20 Hot topics vs cold topics
13:30 Conclusions Organizing things in this way makes a huge difference This can also be applied in different types of systems, even paper.